Job Description:

Job Title

Executive Administrative Assistant

Collaborate with Innovative 3Mers Around the World

Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a diversity of people, global locations, technologies and products, 3M is a place where you can collaborate with 96,000 other curious, creative 3Mers.

This position provides an opportunity to transition from other private, public, government or military environments to a 3M career.

The Impact You’ll Make in this Role

As an Executive Assistant you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here you will make an impact by:

Proactively anticipating work needs of executives supported
Scheduling and supporting on- and off-site meetings, video conferences and teleconferences and making necessary arrangements to set up meeting space
Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries
Interpreting and administering corporate policies and procedures
Supporting paperless office environment using Microsoft One Note and Microsoft Teams
Performing administrative duties such as coordinating travel, managing calendars, reviewing, and routing incoming correspondence, maintaining organization charts, preparing, and maintaining Excel spreadsheets, database management, tracking and monitoring budgets, and preparing reports
Assisting with hiring process, talent review process and other Human Resource related processes
Assists in preparation and editing of presentations and documents
Maintaining teams SharePoint sites, Microsoft Teams sites, templates, etc.
Processing expense reports and system approvals
Maintaining highlight sensitive and confidential information
Oversees general office operations, including ordering supplies, managing office equipment, etc.

Your Skills and Expertise

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

Bachelor’s degree or higher (completed and verified prior to start) from an accredited institution.
Two (2) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment

-OR-

High School Diploma/GED or higher (completed and verified prior to start) from an accredited institution.
Five (5) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment

Additional qualifications that could help you succeed even further in this role include:

Experience handling confidential, sensitive business information and supporting executive level professionals.
Advanced proficiency in MS Office including Outlook calendaring, Microsoft Teams and Microsoft Teams Live, Word, Excel, and PowerPoint
Strong attention to detail and excellent organizational skills
Strong written and oral communication skills
Ability to work in a hybrid environment, coming to the office to assist with on-site processes as needed.

Location: Hybrid in Maplewood MN

Travel: None

Relocation Assistance: not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being

3M offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope.

Resources for You

For more details on what happens before, during and after the interview process, check out the Insights for Candidates page at 3M.com/careers.

Applicable to US Applicants Only:The expected compensation range for this position is $64,882 - $79,301, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/.

Good Faith Posting Date Range 01/24/2025 To 02/23/2025 Or until filled

All US-based 3M full time employees will need to sign an employee agreement as a condition of employment with 3M. This agreement lays out key terms on using 3M Confidential Information and Trade Secrets. It also has provisions discussing conflicts of interest and how inventions are assigned. Employees that are Job Grade 7 or equivalent and above may also have obligations to not compete against 3M or solicit its employees or customers, both during their employment, and for a period after they leave 3M.

Learn more about 3M’s creative solutions to the world’s problems at www.3M.com or on Instagram, Facebook, and LinkedIn @3M.

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Pay & Benefits Overview: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/

3M is an equal opportunity employer. 3M will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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