Autodesk
1 day ago
Job Requisition ID #
Position Overview
Are you looking for a career where you can build a better world with innovative technology? If so, meet Autodesk. Learn more about why Autodesk has continually ranked a top place to work by Fortune, Forbes, Glassdoor, and others: Why Work at Autodesk and examples of the amazing work our customers imagine, design and make.
We are seeking an experienced Executive Assistant (EA) to join our growing team! As the EA to the Senior Director of Architecture, Engineering, & Construction (AEC) Data, you’ll provide administrative support to the Senior Director and be an integral part of her staff.
This job is for you if you are flexible, enjoy working in a dynamic environment, can manage multiple tasks, and are not afraid of making recommendations to create better ways of working. This position requires initiative, tact, and independent judgement to proactively address potential problems and ensure an efficiently functioning team. We are looking for someone who provides administrative partnership to senior leaders and acts as a facilitator and liaison, handling details of a confidential and critical nature.
You will report to the Senior Director of AEC Data. This position can be 100% remote, hybrid, or onsite with a preference for the Boston area, or the Eastern Time zone.
Responsibilities
Provide administrative partnership to Senior Director, including complex calendar management, planning, arranging domestic and international travel, and creating expense reports
Provide calendar support to the Sr Director and to the AEC Platform Data leadership team of 3-4 people
Partner closely with the team to align on operating rhythm and cadences for the AEC Platform Data leadership team
Plan and coordinate events and multi-day meetings on and offsite, including preparation of meeting materials, logistics, food, agenda, amenities, activities, and communications with attendees
Develop and maintain positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature
Partner with other EAs to coordinate and manage tradeoffs and prioritization
Maintain email aliases, distribution lists and shared directories
Support contract execution and ensure department bills are paid promptly. Be a point person for departmental purchases on behalf of your senior director
Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion
Minimum Qualifications
4+ years of experience providing administrative support for senior leaders
Prior experience supporting more than one leader at once
Strong written and verbal communication skills
Excellent interpersonal skills
Prior experience planning a global offsite
Strong detail orientation and solid analytical skills
High level of comfort with Microsoft Office Suite (Outlook, PowerPoint, Teams, Word, and Excel)
Willingness to adapt to a rapidly changing environment and new processes and responsibilities
Collaborative team player and team building skills
Knowledge of business issues and needs and the ability to work within a matrixed organization
Knowledge of office management practices and procedures
Ability to travel to events or internal meetings, locally and internationally, approximately once a quarter
The Ideal Candidate
Passion for details
Proactive, high initiative, and a self-starter
A communications wizard, able to be clear, concise, and convincing in both written and spoken communications
Comfortable with multi-tasking, prioritizing, and are flexible with schedules
Enjoy working on complex assignments with a team or by yourself to get things done
Enjoy reaching out and building productive working relationships with people across all levels
Comfortable working independently to determine methods and procedures on new assignments seeking clarity when an obstacle is in your way
Trustworthy, collaborative, accountable, and flexible
Learn More
About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.
When you’re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join us!
Benefits
From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/
Salary transparency
Equal Employment Opportunity
At Autodesk, were building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.
Diversity & Belonging
We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging
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