Program Coordinator, Global Development Seattle, WA

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The Team

Vaccines are a core priority of the Gates Foundation and can save millions of lives a year when delivered effectively. The mission of our Immunization Program Strategy Team (PST) is to urgently reach children, adolescents, and adults -- no matter where they live -- with the vaccines they need. Our goal is a world free of vaccine-preventable diseases, and we do this by working with countries, development partners, and civil society organizations, to make sure that vaccines and immunization are effectively prioritized and delivered. Robust and resilient immunization programs are critical to achieving the promise of vaccination and are a cornerstone of primary health care, and we work to ensure that there are sufficient, affordable supplies to meet demand. We seek to bring new perspectives to challenging problems as we focus on results that can be delivered at scale. All our work on vaccines and immunization contributes to ia2030, which is a vision and commitment by the global community to extend the full benefits of immunization to all by 2030.

Your Role

The Immunization PST has a need for a Program Coordinator (PC). This position will be responsible for coordination, implementation, and maintenance of a range of projects and activities in support of the life cycle of the team’s broad portfolios of grants and contracts.

This role will manage a large variety of investments, including grants, contracts, and other program-related investments, as well as coordinate other projects in support of the program’s goals. The PC will work closely with Deputy Directors, Program Officers, internal Business Partners, and with prospective and awarded grantees to make and manage high-quality investments. The role will involve working with team members to manage the investment making process according to timelines, legal, system, and team requirements, providing budget oversight and planning, and ensuring high quality communications with internal and external partners.

Ideal candidates will be energized by using their exceptional operational skills to help others organize around and execute on a set of goals, have demonstrated interpersonal skills to manage stakeholders at all levels, and have impeccable attention to detail.

What You’ll Do

• Work with Program Officers, Grantees, and Business Partners during all stages of grant making (e.g., sending out requests for proposals, driving key deadlines for submissions and revisions). Assist with grant management and evaluation by requesting and reviewing written materials (including grant summaries and reports).

• Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenditures. Shepherd the development, management, and close out of grants. Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within investment databases.
• Manage data for all grants and contracts in multiple investment databases and SharePoint sites. Provide detailed financial analysis and ensure data integrity to support teams financial decision making. Work with other business team members and Program Officers to keep all pertinent information accurate and up-to-date for reporting and analysis.
• Lead high quality interactions and clear and consistent communications with grantees and partners in the field; provide hands on guidance and support for grantees and vendors with budget templates, required documents, technical assistance, and proposal development processes.
• Act as liaison and partner with Grants & Contracts Management, Legal, and Financial Planning & Analysis.
• Work on special team projects as needed, usually related to supporting a grant or supporting the efficiency of team processes. Proactively identify areas for process improvement and make recommendations.
• Contribute to continuous improvement efforts for any and all relevant internal operational initiatives. Manage process change with program team and external partners.
• Acts as subject matter expert on processes, tools, systems and templates and provides training, ongoing coaching and process change support to program team and external partners to ensure successful adoption and sustained use.

Your Experience

• Bachelor’s degree and 5+ years of experience, or equivalent experience.
• Demonstrated ability to handle high volume and/or complex portfolios.
• Able to work with flexibility, efficiency, and diplomacy in a fast-paced, challenging environment. 
• Energized by and able to learn new things quickly.
• Able to distill what is needed next, even in the face of ambiguity or without expertise in programmatic content.
• Demonstrated effectiveness influencing individuals and teams without explicit authority.
• Demonstrated ability to recognize complexity and assesses risks and alternatives considering competing requirements and incomplete knowledge.
• Demonstrated ability to learn and understand rules, regulations, policies, processes and practices and provide advice on applicability and how to efficiently manage within constraints.

Other Attributes

• Ability to communicate effectively with internal and external partners, including providing clear guidance on foundation templates and processes.
• Able to use discretion in communicating internally and externally and maintain confidentiality when appropriate.
• Demonstrate knowledge of and ability to work across multiple investment-making and data management systems such as those in Access, Excel, SharePoint, Salesforce and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.
• Enjoy working in a diverse and dynamic team setting.
• Experience in working with for-profit partners and Expenditure Responsibility grantees is helpful.

Within the Immunization PST, we strive to:

• Practice Humility
• Embrace Risk and Imperfection
• Establish an environment of Trust, Candor, and Debate
• Foster Joy, Community, and Connection

*Must be able to legally work in the country where this position is located without visa sponsorship.

We recognize high-wage market differences in Seattle and Washington D.C., where our offices are located. The hourly rate range for this role in these locations is $35.67 to $50.00 USD. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process.

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Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.