ABOUT MORGAN STANLEY

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, wealth management and investment management services. With offices in more than 41 countries, the Firms employees serve clients worldwide including corporations, governments, institutions and individuals. For further information about Morgan Stanley, please visit www.morganstanley.com.

ABOUT PARAMETRIC
Parametric is part of Morgan Stanley Investment Management, the asset management division of Morgan Stanley. We partner with advisors, institutions, and consultants to build portfolios focused on whats important to them and their clients. A leader in custom solutions for more than 30 years, we help investors access efficient market exposures, solve implementation challenges, and design multi-asset portfolios that respond to their evolving needs. We also offer systematic alpha and alternative strategies to complement clients core holdings.

This role is part of Parametrics hybrid working model, which includes working in the office 3 days a week and choosing to work remotely or in the office the remaining days of the week.

ABOUT THE ROLE

This position provides administrative and project management support to one or more Managing Directors. Opportunities are open supporting leaders in the Technology Operations division of Parametric, based in New York, and another supporting the leaders in Investment Strategy, based in Seattle, WA.

We are seeking motivated, confident professionals interested in the financial industry who will support our business through strong calendar management and coordination, travel booking, and expense reconciliation for up to four other MDs and Executive Committee members. The individual in this role helps their business progress strategic initiatives and make effective use of their time. In addition, this position serves as a contributing member to the Executive Administration team and Business Administration department. Individuals in an Executive Assistant role will contribute directly to the team whey support, build strong relationships, and partner with other Executive Assistant professionals in the firm.

Primary Responsibilities

Act as first point of contact among executives, employees, clients, and other external partners for all questions related to the department. Prioritize and follow up on incoming issues and concerns, including those of a sensitive or confidential nature; Determine appropriate course of action, referral, or response.
Play a central role in coordinating strategic initiatives owned by the MD or department and ensure their timely execution. This could include direct project management of an initiative owned by an MD or acting as a primary point of contact for a project manager of an initiative that the MD contributes to.
Schedule and manage the day-to-day and long-term calendar for the MDs. Use discretion to ensure time is well-utilized; Assume central coordination for internal and external requests including but not limited to media, thought leadership, conferences and events, and client meetings.
Arrange travel as needed, including conferences, on-sites, off-sites and virtual; prepare and submit expense reports.
Organize on-site/off-site/virtual meetings and events across multiple time zones.
Ensure agenda, materials, and participants are prepared for meetings. Update and maintain meeting notes; follow up on actions as needed.
Successfully and extensively partner with colleagues throughout Business administration including other Executive Assistants and Officer Managers to enable smooth and effective business operations and continual improvement of processes and problem-solving needs.
Provide back-up support to the Executive Administration team for vacation/leave, coverage, specific tasks, and/or projects.
Work with Manager and MDs to capture the evolving needs of the department and division and suggest possible solutions.
Other duties may be assigned to meet the business needs.

Job Requirements

Bachelor’s Degree preferred.
3+ years prior executive assistance experience or other comparable experience
1+ year customer service experience or equivalent.
Proficient/Expert in MS Office applications (Excel, Word, PowerPoint, and Outlook).
Demonstrated ability to learn new technology systems and processes to improve efficiency and productivity.
Must be able to work on-site at least 3 days a week with flexibility based on ad-hoc business needs.
Comfortable working across multiple communication platforms (Microsoft Teams, Skype, Zoom, etc.)
Experience creating multi-segment, multi-destination travel itineraries.
Must be client service oriented; Very strong attention to detail; Must demonstrate accuracy, thoroughness, and patience.
Excellent written and verbal communication.
Strong interpersonal skills, emotional intelligence, and ability to work well with others across various locations and cultures.
Confidence to take initiative and use good judgement to make decisions proactively; Flexibility to work autonomously and as part of a multi-disciplinary team.
Ability to work efficiently, juggle multiple projects with appropriate prioritization, adhere to quick deadlines, deal comfortably with ambiguity, and adapt to evolving circumstances.
Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information).
Ability to independently learn new technologies, and processes and navigate systems to solve problems.
Successful candidates will bring enthusiasm, creativity, and humor to their work.

Parametric believes each member of our organization makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties and qualifications. It is our expectation that every member of our team will offer his/her/their services wherever and whenever necessary to ensure the success of our client services.

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 85 years. At our foundation are five core values — putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back — that guide our more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find trusted colleagues, committed mentors and a culture that values diverse perspectives, individual intellect and cross-collaboration. We Firm is differentiated by the caliber of our diverse team. While our company culture and commitment to inclusion define our legacy and shape our future, helping to strengthen our business and bring value to clients around the world. Learn more about how we put this commitment to action: morganstanley.com/diversity. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry.

Were committed to bringing passion and customer focus to the business.

Salary range for the position: $70,000 - 150,000/Yr. The successful candidate may be eligible for an annual discretionary incentive compensation award. The successful candidate may be eligible to participate in the relevant business units incentive compensation plan, which also may include a discretionary bonus component. Morgan Stanley offers a full spectrum of benefits, including Medical, Prescription Drug, Dental, Vision, Health Savings Account, Dependent Day Care Savings Account, Life Insurance, Disability and Other Insurance Plans, Paid Time Off (including Sick Leave consistent with state and local law, Parental Leave and 20 Vacation Days annually), 10 Paid Holidays, 401(k), and Short/Long Term Disability, in addition to other special perks reserved for our employees. Please visit mybenefits.morganstanley.com to learn more about our benefit offerings.

Morgan Stanleys goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).