Executive Assistant

What Youll Do:

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Executive Assistant
• Provide direct support to the Chief Financial Officer, Chief Revenue Officer, and Chief Scientific Officer by managing their calendars, scheduling meetings, booking travel, and more.
• Offer onsite support to the Executive Leadership Team at HQ.
• Perform general administrative duties, including processing expense reports, mailing, and filing.
• Approximately 50% of the role (average 20 hours a week).
Office Management
• Create a welcoming and inclusive Headquarters environment where all employees feel supported.
• Oversee office logistics, such as liaising with the landlord, managing conference room bookings, coordinating team lunch catering, maintaining cleanliness, managing organization and storage, shipping/receiving, and ensuring supplies and refreshments are readily available.
• Enhance our physical spaces to reflect and reinforce Ritual’s culture and values.
• Assist the IT team with onsite tech support, such as network connectivity and printer troubleshooting.
• Partner with the People Experience Manager on setting up, breaking down, and executing in-office People Team programs, including A/V, procurement, printing, and distribution of materials.
• Coordinate team events, including office outings, team dinners, happy hours, and other celebrations.
• Maintain an organized office environment by managing the quarterly office cleanup process.
• Support new employees, visitors, and guests to ensure they feel welcomed and well informed.
• Serve as the go-to resource for office-related needs and inquiries.
Company Events
• Collaborate with the Executive Business Partner to strategize and design our annual Ritual Summit and Homecoming events.
• Lead project management for these events, ensuring seamless execution.
• Source and negotiate contracts with event locations and vendors.
• Act as the primary contact and liaison between Ritual and venue teams for events.

Who You Are:

• Proactive Problem-Solver: You approach challenges with a can-do attitude, anticipating needs and staying ahead of potential roadblocks. You excel at managing communication and driving impact for yourself and others.
• Solution-Oriented Innovator: No problem is too big or small for you to tackle. You think creatively and adapt quickly to changes or unexpected situations.
• Detailed-Oriented Achiever: You move quickly but never compromise accuracy. You ensure every detail is accounted for, and your work reflects quality and precision.
• Highly Organized Professional: You value structure and order, ensuring spaces are tidy, organized, and functional to support your team effectively.
• Inclusive Culture Carrier: You prioritize creating a welcoming, inclusive, and positive environment for everyone. You are committed to fostering diversity, equity, and inclusion (DEI) and are self-aware of your impact on workplace dynamics. You use inclusive language and help build a culture that supports team members from all backgrounds.

What You Need:

• Experience: 3+ years of experience supporting C-suite executives and 2+ years of experience managing an office.
• Technology Proficiency: Confident and effective use of Google Workspace (e.g., Slides, Meet, Sheets).
• Availability: Ability to work onsite at HQ during core business hours (typically 9:00 am - 6:00 pm) as needed, approximately two days per week, with some days requiring flexibility based on business needs or events.
• Relationship Building: Demonstrated ability to build trust and credibility in a hybrid work environment.
• Project Management: Strong skills in managing projects, ensuring attention to detail, and maintaining accuracy.
• Adaptability: Ability to prioritize, multitask, and respond effectively to shifting demands in a fast-paced environment.
• Data Analysis: Competence in analyzing data, deriving meaningful insights, and providing actionable recommendations.
• Communication Excellence: Strong written and verbal communication skills, with the ability to adapt messaging for various platforms (Slack, email, presentations, etc.) for maximum clarity and impact.
• Execution Skills: Ability to craft and execute thoughtful plans for projects, processes, and programs effectively.

Compensation and Benefits:

• Pay Range:  $65,000 - $102,000
• Your base salary is one part of your total compensation package. The salary range represents the entire compensation range for this position. Exact compensation will depend on a number of factors, which may include the successful candidates skills, level, years of experience, technical expertise, and other qualifications. Not all candidates will be eligible for the upper end of the salary range. This role is also eligible for equity + generous benefits + 401k + unlimited PTO etc - see our list of perks/ benefits below. 

Additional Benefits and Perks:

• 401k Match - Up to 4%
• Medical/Dental/Vision/Life InsuranceHealthcare & Dependent Care FSA
• Equity participation in the form of stock options
• 20 weeks of Parental leave for qualified team members, with flex time for returning parents
• Talkspace access for mental health support 
• Pet Insurance discount
• Non-accrual and flexible PTO (10 days minimum)
• 18 paid company holidays + additional days for extended weekends. 
• 10 Wellness Days (Final Friday of each month)
• 2 Days to volunteer (Days of Action)
• Focus Fridays (used for self-development, heads-down work, community group meetings and 1:1TBs)
• Free Ritual subscription during your time with us
• Maven Clinic Family Planning platform
• Annual Wellness stipend
• Monthly Childcare Allowance
• Technology Allowance
• New hire Work from Home stipend
• Bi-Annual Performance Reviews
• Bi-Annual in-person company events
• Monthly wellness activities