Virtual Production Stage Manager - Ft Worth Fort Worth, TX

Glimpse of the Job

The Virtual Production Institute, recipient of $25 million in funding from the State of Texas, is seeking a Virtual Production Stage Manager to oversee the logistics and coordination of virtual production processes, workflows and protocols at our Texas A&M - Fort Worth campus in downtown Fort Worth. Your responsibilities include managing the virtual production crew, scheduling, and ensuring smooth communication between multiple departments, such as visual effects, camera, lighting, and sound. You will ensure that all virtual production elements, like virtual sets and real-time rendering, are integrated seamlessly with live-action footage. Your technical and project management coupled with collaboration and stakeholder communication ensure you are the central hub, facilitating a harmonious workflow to bring the directors vision to life within a virtual environment.

Essential Duties and Tasks

Production Management and Technical Oversight

• Ensures successful production management of crews and projects leveraging ICVFX, virtual art department, and associated departments

• Manages and maintains virtual production stages, including LED wall operations, equipment maintenance, and technical setup

• Coordinates with technical directors, VAD supervisors, interactive pre-vis departments, engine tech teams, and traditional VFX production management

• Performs routine maintenance and repairs with LED technicians to maintain equipment functionality

• Ensures proper content playback on LED walls and manages all technical connections

• Implements and oversees safety training programs and ensures compliance with safety policies

Project and Resource Management

• Creates, organizes, and maintains tracking grids for budgets, crew times, and deliverables

• Build and maintain comprehensive freelance crew directory, cataloging skillsets and experience to ensure quick and efficient staffing for productions

• Manages equipment check-out/check-in systems for students, including lights, cameras, lenses, and microphones

• Coordinates prop, costume, and set management, including cleanup and storage

• Creates and manages online reservation systems for teaching and project schedules

• Works with the Head of Production to coordinate purchasing of equipment, props, and set design elements

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Stakeholder Coordination and Communication

• Maintains collaborative relationships with all PVFA departments utilizing VP stages

• Liaises between vendors, crew, and internal content teams under Virtual Production Supervisor guidance

• Schedules and facilitates meetings, taking detailed notes and distributing documentation

• Creates and distributes reports tracking project goals and progress

• Facilitates tours and demonstrations of facilities and capabilities

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Strategic Planning and Development

• Sets and ensures deadlines for student and external client prep and shooting requirements

• Stays current with industry trends and advancements in LED video wall technology

• Supports and maintains communication standards between virtual production departments and clients

• Assists Virtual Production Head of Production with logistical planning and execution

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Administrative and Facility Management

• Ensures onsite production needs are met, including office supplies and crew requirements

• Maintains and tracks existing equipment and supplies

• Creates and distributes schedules, call sheets, and other vital production documents

• Manages facility access and scheduling for faculty, staff, and student use as well as for tours and demos

Qualifications

Required Education and Experience:

• Bachelor’s degree in related field or equivalent combination of education and experience. 

• Nine years of experience in related field or equivalent.

Preferred Experience:

• 5-year project management experience in a VFX, real-time, Game Development or Animation pipeline.

• Strong knowledge of Shotgrid and Excel.

• Exceptional planning, negotiating, communicating and leadership skills.

• Knowledge in VFX production or game development technical aspects.

• Experience within a UE and/or CG Pipeline on feature films and/or games production.

• Experience in on-set film production with a basic understanding of set-etiquette, traditional departments, and line production.

• Excellent problem-solving and critical thinking skills.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.   

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.

Location: This position is located at our Texas A&M - Fort Worth campus in downtown Fort Worth.

Who we are

The Virtual Production Institute (VPI) initiative received $25 million in funding from the State of Texas to pursue the development of new applications of visual computing and interactive technologies and translating their use across multiple industries, entertainment, and the arts at the Bryan/College Station and the Texas A&M - Fort Worth campus in downtown Fort Worth. The VPI is committed to educating and training a new generation of industry- and practice-ready engineers, technologists, and artists.

The Virtual Production Institute is part of Texas A&M University’s College of Performance, Visualization & Fine Arts (PVFA). To learn more about PVFA, visit us at: College of Performance, Visualization & Fine Arts website.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. In addition, you have access to many benefits and perks, such as:    

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums    

• 12-15 days of annual paid holidays     

• Up to eight hours of paid sick leave and at least eight hours of paid vacation  each month    

• Automatically enrolled in the Teacher Retirement System of Texas  

• Free exercise programs and release time for health and wellness programs    

• All employees have access to free LinkedIn Learning training programs, webinars, and limited financial support to attend conferences, workshops, and more     

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee 

• Living Well, a program at Texas A&M that has been built by employees, for employees 

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