Working arrangements

Please note that this role has a hybrid working schedule with a typical, as a minimum, 3 days a week in the office which must include Wednesdays. We are seeking a candidate who will understand and be flexible depending on business need as this can change but would be communicated in advance.

Overview

In support of the Business Manager and the team you will help to oversee the day to day operation of the company. As Tokamak Energy continue to grow and expand, we are adding to our Business Support team, who play a pivotal role in supporting the whole company.

You will work closely with the current team to provide a wide range of support across all divisions of the business which may include working with the C-Suite, Contracts team, People team, STEM/outreach support and Health and Safety support.

The Business Support Team

The Business Support Team provides administrative and operational assistance to the company’s core operations, ensuring efficiency and effectiveness across all the business functions.

Responsibilities

In this wide ranging role, you will work in support of the Business Manager to undertake a range of duties.

These duties will include executive diary management, planning meetings, organising external visits and organising travel for the executive team. Planning and organising cross company meetings, managing the company calendar, liaising with teams such as People and Communications.

You will also support hospitality organisation including off site events, all employee meetings, recruitment days etc.

One day a week will be spent covering Reception, greeting visitors and being the main point of contact in our building Brook House. You will also be required to cover either Reception during holiday season. This part of the role will include tasks such as:

Requirements

Have excellent administrative skills and be experienced in providing executive support for diary management, travel and visit/event organisation.
Absolute discretion and confidentiality
Ability to solve problems, influence others, using excellent communication skills
Ability to work accurately with attention to detail, producing meeting notes, reports, letters/emails and other e-communication.
The ability to work under their own initiative, to work on multiple elements of work and prioritise tasks to meet set targets.
Strong Microsoft office skills, in particular SharePoint, Outlook and Teams
Enthusiastic, approachable, and flexible
Skills or experience in a communications, marketing or People role would be advantageous.
Experience of AV equipment and managing meeting room technical equipment will be an advantage.