Department:

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R106039

Minimum Requirements:

High School Diploma/GED with two (2) yrs of related experience or an equivalent combination of education and experience. Grade 2 (Hourly).

Position Description:

The Early Learning Campus Department Coordinator II operates our customer-facing front desk and establishes positive, caring, and respectful relationships with families, children, and staff. The Department Coordinator II supports program financial operations by assisting the Business Unit Administrator, is responsible for maintaining child files, and completes other administrative tasks.

Essential Duties and Responsibilities

Financial duties include but are not limited to providing financial management support to the Business Unit Administrator, deposit preparation, remote deposit of checks, maintenance of financial logs and attendance sheets for subsidy reimbursements.
Support Business Unit Administrator with timekeeping duties and additional payroll duties.
Perform front desk reception duties including welcoming and assisting families, visitors, and guests. Conduct daily interactions in a professional, collaborative, and positive manner. Communicate parent requests and concerns to the administrator in charge in a detailed and timely manner.
Monitor front door access, sign children and guests in and out using ProCare software. Issue and track security access cards.
Functions include answering the telephone, mail processing, e-mail distribution list maintenance, and preparation of correspondence. Track late passes, distribute receipts to parents, obtain needed signatures, and collect documents and check for accuracy. Update spreadsheets to inform program operations, including access card disbursement, tuition payments, late pass use, and frequency of illnesses.
Assist with child application processes and immunization renewals while ensuring that all forms are timely, complete, accurate, and in compliance with regulations. Maintain child records and files related to enrollment including new year application packets, absence excuses, Federal Food Program forms, and ProCare child and staff profiles.
Consistently convey and follow ELC policies. Maintain confidentiality at all times.
Submit and track requests for facility maintenance.
Complete a minimum of 15 hours of state-approved training each year. Maintain a current negative TB test and obtain pediatric first aid and CPR certification. Complete other training as assigned.
Report to the Director any concerns about the suspicion of child abuse/neglect and all other issues related to local and state licensing laws. Report to the Kentucky Cabinet for Health and Family Services any concerns about the suspicion of child abuse/neglect and all other pertinent issues related to local and state licensing laws
Other duties as assigned

Preferred Qualifications

Associate’s Degree or Two Year University equivalent.
Experience with administrative duties, financials, or support roles in either education, government, or business
Basic knowledge of Microsoft Office Suite, Quickbooks, and Peoplesoft
Strong communication skills
Office management and organizational skills
Ability to self-direct and manage workload
Experience in working with families or young children in group settings such as childcare or public schools

Competencies

Work Ethic – motivated, diligent, industrious and persistent in the workplace, works at a fast pace to ensure optimal engagement and supervision of children
Interpersonal – can build effective, strong working relationships with children, colleagues, and families through listening, trust, communication, and respect for diversity and privacy
Customer Focused – prioritizes families’ needs, interacts with patience, kindness, and positivity
Flexible – ability to change directions as needed for the good of the children, department, or organization
Proactive – Anticipates and plans for problems before they arise

Target Compensation Maximum:

$24.77

Target Compensation Minimum:

$16.51

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.