Department:

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R106294

Minimum Requirements:

Bachelors degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 7 (Salaried)

Position Description:

The Research Grants Specialist II position is a critical grants administration staff member with oversight over the financial, compliance, reporting, and project management functions within the College of Education & Human Development’s Research and Innovation Office. Reporting to the Program Manager, the Research Grant Specialist guides financial planning and management; oversees compliance, reporting, and recording; supports project management processes and performs other duties as assigned. The position may involve remote work (which may include working from home), win addition to working from the Belknap Campus.

Essential Duties and Responsibilities

Guide Financial Planning and Management (35%) Assist researchers with proposal submissions including clearance forms and approvals, budgets, budget justifications, reporting into systems, interpretation of guidelines, and final compilation for submission (e.g., federal proposal submission systems, Grants.gov, FASTLANE, Research.gov) Ensure sponsored program funding is allocated and spent in accordance with all applicable guidelines Coordinate with department unit business managers the researcher and team effort and salary allocations across funded projects (e.g., salary recovery, payroll) Oversee grant accounting during awards, contracts, award set up, budget revisions, reporting, sub awards, billing, post awards and close outs

Oversee Compliance, Reporting, and Recording (30%) Maintain a current knowledge of grant regulations for various sponsors and the University. Develop and update record keeping systems for grants administration and office goals/priorities; check all materials for completeness and accuracy Monitor systems for required approvals, check validity of requests, and approve as appropriate. Manage the award close out process with liaising departments and the Sponsored Programs Office Complete compliance review tasks such as effort reporting, attestations, validations, etc.

Support Project Management – (particularly for post-awards) (30%)

Implement on- and off-boarding processes for principal investigators, department staff, and other relevant parties.
Ensure effective and efficient workflow and adherence to quality standards for sponsored programs. Contribute information and ideas related to area of responsibility in development of division/department/school-wide strategy and operational initiatives.
Mentor and assist unit business managers and project staff for sponsored programs on any business, human resource, project implementation, or operational questions or concerns that arise
Create (and assist in the creation of) tools to aid project-related activities including checklists, procedures, guidelines, workflows and other documents
Perform other tasks as assigned - 5%

Preferred Qualifications

Experience in working with academic units and faculty/students. Knowledge of university financial and administrative systems.
Familiarity with University or nonprofit budgeting, tracking, and other procedures and requirements.
Proficiency in key communication, budgeting/finance, project management, and federal grant systems (e.g., MS Outlook, Word, Excel, Peoplesoft, Power BI reports, Electronic Research Administration system, Grants.gov, FASTLANE, Research.gov)
Strong demonstrated competency to read, comprehend, and apply complex Request for Proposal requirements.
Ability to understand, execute, and track grant and contractual requirements towards ensuring financial compliance with sponsor requirements.
Organization skills to manage and execute several concurrent transactions with a high degree of accuracy, including the ability to troubleshoot problems.
A very strong attention to detail to ensure financial information is accurate, and all transactions are accurately entered.
Project management focus to implement and monitor a complex set of deliverables and deadlines
Excellent communication skills – both written and verbal – for communication with internal stakeholders as well as external project sponsors and partners.
Ability to identify problems and their root cause to recommend the appropriate solution.
Demonstrated success working with others in a collaborative manner
Ability to maintain confidentiality (when appropriate)

Competencies

Ability to communicate/work with and maintain professional working relationships with all levels of management, inside the CEHD, at other UofL colleges and departments as well as external entities (sponsors, other institutions of higher education)
Project Management - organized, task oriented, ability to delegate and follow up.
Proactive - anticipates and plans for problems before they arise.
Analytical- evaluating data and other information with the ability to choose the best solution and make recommendations.
Flexible – ability to change directions as needed to meet deadlines
Service Excellence – responsive, informs constituents of process/progress
Organized – manages time effectively, keeps tasks appropriately prioritized.
Critical Thinking – ability to think through issues and identify appropriate options.
Work Ethic – motivated, diligent, industrious and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency.
Interpersonal – can build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility.
Teamwork – ability to work with others, serve others

Target Compensation Maximum:

$87,300.00

Target Compensation Minimum:

$58,200.00

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.