Project Coordinator - CHEF'STORE (Hybrid - Onsite and Remote) West Linn OR

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Assists the Director of CHEF’STORE Facilities, Project Managers and Asset Protection Managers with implementation and execution of the US FOODS/ CHEF’STORE approved new store, remodel, and miscellaneous store projects. Directs and assists construction coordination duties for several concurrent projects, working with contractors and vendors to ensure contractual obligation compliance, projects are properly documented and recorded through all construction phases.

New Ways of Work: This position has been segmented as hybrid meaning the work is a combination of 3 days onsite in West Linn, OR or Rosemont, IL (Tuesday, Wednesday, Thursday) and 2 days remotely (Monday, and Friday) as defined by the role segmentation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include but not limited to the following:

• Assists Project Managers with coordination of project information and documentation for all construction projects to ensure on-time completion and recordation.
• Contract Compliance Management from project award, contract execution, punchlist completion and final draw payment.
• Directs the activities of the “follow-up” report on punch list discrepancy items to the appropriate parties every two weeks after a project is completed or opened. Assists Project Manager with onsite inspection and follow up with punch list items.
• Manages contractor and subcontractor Insurance, Licenses and Mechanic’s Lien releases.  
• Maintains all construction files and ensures contracts and change orders are properly approved thru Project Manager, Directors and Group Vice President.
• Processes correspondence and documentation as needed with contractors, subcontractors, architects and vendors to ensure proper communication flow and accuracy of projects information.
• Attends project meetings as requested or required to assist with monitoring the project progress.
• Specifically directs the project schedules, pre-job meetings, contracts, project change orders and close-out packages for projects and distributes reports.
• Ensures that all required project reports are updated and distributed on schedule and distribution lists are approved by Group Vice President.
• Works closely with Store Design to track all permits, landlord approval and assist with contract, change order and invoice payment coordination.
• Coordinates the information process flow for all new store openings and remodels as approved by management.
• Inter-Departmental Coordination - works closely with Facilities, Store Design, Real Estate, Property Management, Property Accounting, Legal Services, Loss Prevention.
• Manages and tracks all miscellaneous projects, including general office projects, miscellaneous store projects and miscellaneous maintenance projects. Proactively monitor the progress of projects and provide onsite inspection and follow up with vendors and service providers to ensure project completion and end user satisfaction.

QUALIFICATIONS
Education/Training/Experience
o Bachelor’s degree or equivalent experience in business, accounting, project management, or construction management
o A minimum of five years of experience managing or coordinating construction projects
o Experience with retail store design and construction is a plus.

Knowledge/Skills/Abilities 
o The candidate needs to be organized, efficient, good at multitasking, and driven to succeed.
o Possess a strong interest in buildings and the building design and construction process.
o Able to gather and organize data in a manner that supports good management decisions.
o Effective communication skills:  Able to clearly present information through spoken or written word; reads and interprets complex information; listens well.
o Attention to detail:  Able to perform work and job functions with appropriate accuracy; carefully monitors processes and project activities to recommend and initiate changes that will improve results.
o Quality Orientation: Work with understanding and passion for quality outcomes. 
o Strong collaboration skills:  Enjoy working with team members and stakeholders to develop solutions.
o The candidate is willing to be flexible at times by occasionally stepping outside of their normal work routine in order to add more value to the organization.
o Computer skills required:  Microsoft Windows; Microsoft Office – Word, Excel, PowerPoint, Outlook, Project, Office 365 and Teams.

Physical Requirements
o This position mostly occupies the general office and work from home environments. Office activities require normal sitting, standing, and walking. 

​Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here:  https://www.usfoods.com/careers/benefits.html.

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state minimum wage thresholds).  The expected base rate for this role is between

$55,000 - $90,000

***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***