Senior Executive Assistant (PH)

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for a Senior Executive Assistant to start immediately!

• Manage the executive’s calendar, coordinate meetings, and ensure all appointments run smoothly and on time.

• Handle confidential correspondence and serve as the primary point of contact for both internal and external communications.

• Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable

reports.

• Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and

recording expenses.

• Organize and maintain files, documents, and other essential records.

• Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.

• Monitor ongoing projects, ensure timely communication between teams, and track deliverables.

• Coordinate team calendars and prevent scheduling conflicts.

• Plan and prepare executive travel itineraries, book accommodations, and handle logistics.

• Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.

• Synthesize data into cohesive reports and create presentation slides for meetings and conferences.

• Oversee account profiles, manage reviews, and upload relevant media content as needed.

• Perform miscellaneous tasks to support the executive’s needs and priorities.

• Minimum of 5 solid years of experience as an Executive Assistant to C-levels (CEO, COO etc)

• University Bachelors degree (Big 4 Universities)

• Excellent phone, email, and instant messaging communication skills

• Exceptional English communication skills, both written and verbal (C1 - C2 Level)

• Solid organizational & time management skills

• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP

• Experience with word-processing software and spreadsheets (e.g., MS Office)

• Knowledge of online calendars and scheduling (e.g., Google Calendar)

• Proactive attitude & willingness to be trained

• Able to work on a graveyard shift

• USB Headset with Noise Cancellation feature

• Working Webcam

• Computer with at least 1.8 GHz processor and at least 4GB RAM

• Main Internet Service Speed: at least 25 Mbps cable connection

• Backup Internet Service Speed: at least 10 Mbps

• Health Insurance (HMO)

• Performance Incentives

• Job Security and Stability

• Paid Training

• Inclusive Culture

• Upskilling Opportunities

• 100% Work-From-Home

• Exceptionally Supportive Team

• Opportunities for Career Growth

• Fun Work Environment

• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary: Up to PHP 80,000

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.

• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.

• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.